Exhibitor Frequently Asked Questions

GENERAL EXHIBITOR QUESTIONS

When:

August 23 - 25, 2022

Where:

Paris Las Vegas Resort and Casino
3655 S Las Vegas Blvd
Las Vegas, NV 89109

August 23 - 5:30 PM - 7:00 PM
August 24 - 10:00 AM - 4:30 PM
August 25 - 10:00 AM - 2:00 PM

August 22 - 2:00 PM – 6:00 PM (Booths 20 x 20 and larger only)
August 23 - 8:00 AM - 5:00 PM

August 26 - 2:00 PM - 11:00 PM

(1) 6' Table, draped table
(1) 8-foot-high back drape,
3-foot-high side drape (if applicable)
(2) Side Chairs
(1) Wastebasket
(1) Exhibitor ID Sign

Exhibitors can check in starting August 22nd from 2:00 PM – 6:00 PM at the registration counter in the Paris Foyer of the Paris Las Vegas Resort. Registration will close at 6:00 PM but will re-open again at 8:00 AM on August 23rd.

Instructions on how to register your booth staff can be found here.

You can purchase extra exhibitor badges through the exhibitor portal. Once your allotted complimentary registrations have been used, the system will prompt you for payment for any additional registrations. Additional exhibitor badges can be purchased at a discounted rate of $325 per person.

Yes, the full Conference & Expo passes allotted with your exhibit package provide access to all general conference sessions and networking meetings. We encourage exhibitors and sponsors to explore all of the programming that Cannabis Conference has to offer.

Yes, there is a discounted room block set up at the Paris Las Vegas Resort & Casino at a rate of $129 per night. Information on how to reserve your room in the group room block can be found here.

A Certificate of Insurance, or COI, is a document used to provide information on specific insurance coverage. It includes important information from your insurance company, such as limits of coverage, policy number, certificate holder name, certificate holder address, effective dates, and additionally insured.

All Exhibitors are required to furnish a COI, at their own expense, of at least $1 million of comprehensive general liability insurance by July 22nd, 2022. More information about the COI can be found here.

Yes! We are working with our registration company to provide lead retrieval options to all exhibitors. Information on ordering lead retrieval services can be found here.

Yes! We have partnered with EventMobi to provide a mobile app for Cannabis Conference 2022. To download the app please click here, or search “Cannabis Conference” in your phones app store.

We have created a promotional toolkit for exhibitors to use to promote their presence at Cannabis Conference 2022. Here you will find ads that can be edited with your logo, recommended copy and other materials that you are free to use to help promote your company’s booth at Cannabis Conference 2022. Click here to access to the toolkit.

An access link to the exhibitor portal has been sent to your email with your username and password. If you did not receive this email, please contact Kim Tabor at ktabor@gie.net and she will resend your log in credentials to you.

All company logos/descriptions on the exhibitor page have been provided to show management separately and have to be manually added to the website. If your logo is not appearing on the site, we have either not received it or it has just been sent to us and has not been added yet. While we aim to get all exhibitor logos added to the website as quickly as possible, logos can take up to 3 business days to be added to the conference website after they have been submitted to show management.

You can upload your company logo and description through the exhibitor portal. To access the exhibitor portal, click here.

The use, distribution or sale of any products containing THC is strictly prohibited at Cannabis Conference, including in the exhibit hall, conference session rooms, or any other space where conference events are conducted. Any individual who possesses, distributes or consumes any THC-based products is solely responsible for his/her compliance with local and state regulations.

Show Management reserves the right to remove or to deny admission to anyone who is deemed a risk to the professional atmosphere of the event, who fails to comply with the rules & regulations of the event or hotel, or for any reason whatsoever. Show Management reserves the right to do so without liability for refund of any fees paid or due, and without liability for any other damages caused by such action.

Information on our suitcasing and outboarding policies can be found here.

Cancellation or reductions of exhibit space is required in writing or sent via email to conference@gie.net and the following cancellation fees apply.

Cancellations received prior to May 1, 2022, will receive a full refund minus a $100 administrative fee. Any cancellations made after May 1st will receive a 50% refund on the total amount of exhibit space and sponsorship funds paid. Cancellations received after June 1, 2022, are non-refundable.

We’d love to hear about it! Please contact us at conference@gie.net.

EXHIBITOR SERVICES QUESTIONS

Source One Events is the official show decorator for the Cannabis Conference. Source One Events can be contacted at 708.344.4111 or 877.763.3976 or exhibitorservices@sourceoneevents.com

The Exhibitor Services Manual (ESM) will be available April 2022.

Yes, the Paris Las Vegas Resort is a union-based property.

You can find unions nationwide, regionally, or specific to one city. Each union claims a jurisdiction, which essentially says only they can perform a duty in their specific area.

At a trade show, if an exhibitor breaches the contract and performs a duty that should be done by a union laborer, the union will ensure that the exhibitor will be billed for the labor that was performed.

To understand the regulations regarding labor on-site at the event, please review the labor section of your exhibitor services manual. This section will detail which unions you will encounter at the show and the control they have over various jobs.

Drayage is the handling of shipments and collateral materials upon their arrival at the exhibit hall. This includes:

  • Labor and equipment to marshal the vehicles.
  • Labor and equipment to unload and deliver the materials to the booth and check the shipment against the Bill of Lading.
  • Labor and equipment to pick up the empty shipping containers and load them onto trucks for storage during the show.
  • Trucks and drivers to haul the empty containers to an off-site storage facility if necessary.
  • Rental of the off-site facility if necessary.
  • Trucks and drivers to return the empty containers from the off-site storage facility to the exhibit hall at the end of the show.
  • Labor and equipment to unload the empty containers from the trucks and redeliver them to the proper booths.
  • Labor and equipment to pick up the re-packed materials, check them against the shipping papers, and re-load them into trucks for outbound shipment.
  • Labor and equipment to marshal the vehicles during the outbound movement.

Labor is a critical component of the cost of providing drayage services. In many of the major convention cities, there are several trade unions that have acquired jurisdiction in the exhibit halls. To run drayage operations in the facility, a contractor must first put on the payroll a Teamster dock manager, a Teamster traffic manager, and a crew of Teamsters. All this labor simply gets the shipment taken off the truck and put on the loading dock. Then, with the hiring of Teamster labor, the freight gets delivered to the booth. Frequently, this work takes place during what are overtime hours for the trades, especially the handling of the empty containers, which usually takes place throughout the night.

A drayage operation is expensive to provide and even more so in towns with labor rates and where tight union rules exist.

Additionally, the drayage operation has very tight constraints. A show must open on a given morning and the drayage service has only a 2- to 3-day window to perform all services.

Furniture, utilities and services can all be ordered through the Exhibitor Services Manual (ESM).

No, electricity requests must be ordered through the Show Decorator.

Electric, water and other utilities services must be ordered through the Exhibitor Services Manual (ESM) or hotel.

The exhibit hall itself is fully carpeted with a multi-colored carpeting. If you are interested in adding padding or ordering a different style/color of carpet, you can do so through the Exhibitors Services Manual (ESM).

Only Island Booths are able to use hanging signs and banners. Hanging signs cannot exceed a maximum height of 4’. Maximum hanging height from the top of the sign to the floor, for all signs is 20’ unless further restricted by the venue. Hanging signs must be placed above contracted exhibit space only. Signs should be centered within the exhibit space and cannot encroach on the aisle or any neighboring company’s exhibit space. Rigging request must be made 3 weeks prior to the show through official exhibitor services company that can be found in the Exhibitor Service Manual (ESM).

Additional information on signage and banner regulations can be found here.

Wi-Fi is not provided by show management and must be ordered separately by the exhibitor through ENCORE, our show services wireless internet provider. Information on how to order Wi-Fi for your booth can be found in the exhibitor services manual.

Information on the advanced shipment deadline will be available soon.

Your shipped materials will be delivered to your booth space at the start of your designated exhibitor set-up hours.

Exhibitor Services will come collect your boxes before the start of the Networking Reception on August 23rd. They will then re-distribute your boxes back to you starting at 2:00 PM on August 25th.

Information on how to ship your materials back after the show has ended can be found in the Exhibitor Services Manual (ESM).